IN THIS ARTICLE

    Writing 101

    How to do spellcheck in Word with Writer

     

    Imagine spending days crafting the perfect resume, only to be rejected because you had a single spelling error. Dramatic as that sounds, it can happen. ZipRecruiter CEO Ian Siegel, for example, has said that misspelled words and grammar mistakes result in an auto-reject at his company.

    But spelling and grammar aren’t just important when looking for a job. It matters for everything you write, even if it’s just an email to a colleague. Microsoft Word’s spellcheck feature provides a good first pass, offering basic proofing and grammar fixes. (You can find it through the Review tab in the main menu of any Word document.)

    Adding a more comprehensive grammar checker, like Writer, can help you take your writing to the next level.

    Here’s how to get started:

    How to check spelling with Writer’s add-on

    After you’ve clicked Get It Now on the add-on download page, here’s how to start using Writer’s spellcheck with Word:

     

    [Step- 1]

    Spell Checker in Word

    1. Open Microsoft Word, when prompted

     

    [Step – 2]

    Spell Checker in Word

    1. Click Got it in the pop-up

     

    [Step- 3]

    Spell Checker in Word

    1. Open the Word document you want to spellcheck and click Check Content in the upper-right corner of the window (within the Home tab)
    2. Sign in to your Writer account in the sidebar, if needed

     

     

    [Step – 4]

    Spell Checker in Word

    You’ll then see all of Writer’s suggestions for upgrading your writing, including spellcheck and grammar. (In fact, that’s the first option in the sidebar.) It’ll flag common grammar mistakes as well as more complex ones that might slip through Word’s own spellchecker. Tap the suggested change in the sidebar and it’ll update in your document — or select the trash-can icon to move on to the next one.

     

    [Step – 5]

    Other ways to level-up your Microsoft Word document with Writer

    Along with grammar-related edits, you’ll find other suggested changes with Writer’s add-on:

    • Terms: Make sure you’re using your company’s preferred terms.
    • Style: Stick to your business’ styleguide, including preset options like AP style or the Chicago Manual of Style.
    • Clarity: Create jargon-free sentences and avoid overly complex sentences.
    • Delivery: Get the desired impression from readers, including tone and formality.
    • Inclusivity: Check that sentences don’t exclude groups of people.
    • Compliance: Protect sensitive information.
    • Plagiarism (if enabled in your styleguide): Check that the language is original.

     

    Creating your company styleguide in Writer will give you more customized suggestions. You can update it through your account, or by clicking the Go to my styleguide button at the bottom of the sidebar in Word.

    How to make the most of Microsoft Word

    Word has a comprehensive set of tools for users, beyond spellchecking work:

     

    • You can arrange split-screen Word windows in the View tab.
    • The Draw tab will let you highlight passages without having to select the text.
    • You can set up formatting templates through the Styles button on the Home tab.
    • Word’s spellcheck feature also lets you create a custom dictionary if certain terms keep getting flagged as misspellings.
    • The Tell Me feature is another useful option if you aren’t sure where to find what you’re looking for. (That’s on the far-right side of the top toolbar.)

     

    But you won’t find all the useful bits tucked away in menus. Keyboard shortcuts, for example, can make a difference in your workday. And the time you save by using them adds up.

    Here are eight Word shortcuts to use:

    • Copy: control + C
    • Cut: control + X
    • Paste: control + V
    • Delete a word: control + backspace
    • Find: control + F
    • Add a link: highlight the text and hit control + K
    • Highlight a sentence: control + click the beginning of the sentence
    • Create a horizontal line: type three dashes and hit Enter (or Return on Mac)

     

    If you’re using a Mac, swap out the control button for your command key, and you’ll be able to accomplish the same tasks. Mac and PC users alike can also create custom keyboard shortcuts, should need the arise.

    Word processors can be fantastic tools. And adding an AI writing assistant to the mix can help elevate your writing. Remember: Correcting spelling and grammar errors is a great first step, but changing the tone, and improving clarity and style are important, too.